Take full control of quality management within your shipping company with the Document Module. Collect all your procedures, manuals, and documents in one central location and manage access to information via a comprehensive authorization system. The document management system ensures a structured workflow from concept to publication, keeping you in full control of the entire process.

Key functionalities:

• Approval workflow

• Synchronization of documents between vessels

• Version control with automatic version numbering

• Printing and export options

• Access and rights management

• Linking documents to related objects, such as work orders, procedures, manuals, and risk analyses

• Read confirmation

With the Certificates Module, you always have an up-to-date overview of all certificates on board your vessel or within your fleet. The system warns you well before certificates expire, so you can take timely action and remain compliant with applicable laws and regulations.

Certificates can easily be added to the system, for example by uploading documents or taking a photo directly with a tablet or mobile phone. Thanks to smart rights management, you determine who can manage and renew certificates and who receives notifications prior to the expiry date.

Key functionalities:

• Automatic notifications and adjustable reminders for expiry dates

• Clear overview of validity and expiry dates

• Access and rights management

• Attachment management for uploading documents, scans, and images

• Linking certificates to related tasks, inspections, and activities

The Maintenance Module has been developed based on years of practical experience from chief engineers, technical managers, and the requirements set by classification societies for a Planned Maintenance System (PMS). The module makes planning, executing, and registering maintenance work simple and efficient, regardless of whether it is based on running hours, time intervals, or usage periods.

Thanks to extensive access and rights settings, you can easily determine who can create, perform, modify, or postpone maintenance tasks. Because CCOM is fully web-based, you have access to the system anytime and anywhere via your computer, tablet, or mobile phone. This allows work to be registered and documented directly on board at the moment it is performed.

Key functionalities:

• Maintenance based on running hours and time intervals

• Warehouse and inventory management

• Service reports and corrective maintenance work

• Possibility to postpone maintenance tasks with registration of reason

• Management of critical components and class-related maintenance points

• Digital forms and inspection reports

• Access and rights management

• Linking maintenance tasks to related objects, equipment, certificates, and documentation

The Purchasing Module helps you manage all purchases on board and ashore. From the concept phase to the receipt of the order, you have full control over the entire purchasing process. This module is linked to the inventory module, allowing received goods to be processed easily.

Key features:

• Automatic sending of orders to suppliers via email after approval

• Budget management: Set budgets at the general ledger account level and create rules for automatic approval for orders of critical equipment or smaller amounts

• Supplier management: Build your own supplier database within the system

• Purchasing management: Assign the correct company to a vessel in case of one or more companies and ensure correct invoice processing

• Delivery terms: Add delivery terms for vessels and suppliers.

• Integrations: Use our API to link the purchasing module to your accounting system

The risk assessment module helps both maritime and land-based organizations identify, assess, and manage risks that may affect their activities. The module provides a structured approach to risk management, ensuring that all aspects of safety and operational processes are included.

Key functions:

• Systematic risk assessment

• Digital execution

• Risk identification

• Classification of risks

• Notification intervals

• Access management

• Attachments

• Printing options

Our specially developed crew management system is designed to ensure safe, efficient, and reliable ship operations. The system offers extensive functionalities for managing crew planning, rotation schedules, qualifications, certificates, and personnel logistics. This ensures that every vessel always has the right crew, while simultaneously meeting all applicable legal and operational requirements.

In addition to the extensive crew module, a simplified version is also available in the form of the “Tour-based Shifts and Manning” module, specially developed for organizations that need more streamlined planning of shifts and crew changes.

Key functionalities:

• Crew management: administration, planning, qualifications, and crew needs per vessel

• Complete overview of certificates and competencies including automatic reminders for expiry dates

• Overview of knowledge, skills, and expertise within the crew

• Crew reports and management overviews

• Safety focused: digital checklists in accordance with maritime laws, regulations, and operational requirements

With the Tasks Module, you can easily create, manage, and follow up on tasks, both one-off tasks and recurring tasks based on fixed intervals. The module is particularly suitable for internal audits, safety meetings, inspections, checks, and other operational activities.

You easily determine who is responsible for the execution of a task and can link tasks to procedures, documents, risk analyses, and other modules within the system. This creates an integrated working environment in which all relevant information is directly available to the user.

Key functionalities:

• Digital checklists

• Digitize existing forms from Word or PDF documents and let users perform checks and inspections fully digitally.

• Draft storage

• Save tasks temporarily as a draft, so they can easily be completed or supplemented at a later time.

• Related objects

• Link tasks to procedures, documents, risk analyses, maintenance tasks, and other modules within the system.

• Attachment management

• Add documents, images, reports, and other file types to a task for full documentation.

• Access and rights management

• Assign responsibilities based on function, function group, or individual user and ensure that tasks automatically reach the right people.

The Reporting Module has been developed to support vessels and shore organizations in reporting, managing, and following up on deviations, incidents, unsafe situations, and points for improvement in a structured and efficient manner. The module is a powerful tool within any Safety Management System (SMS) and contributes to increasing safety, limiting risks, and complying with national and international laws and regulations.

Thanks to the user-friendly design, reports can be registered quickly and shared directly between the vessel and the shore organization. The module supports the entire process, from initial report to investigation, corrective measures, and final settlement. In addition, the reporting module can easily be adapted to the wishes of both maritime and non-maritime organizations.

Key functionalities:

• Simple and intuitive reporting

• Register deviations, incidents, near misses, observations, and unsafe situations quickly and clearly.

• Seamless communication between ship and shore

• Reports are directly available to all authorized users, making follow-up more efficient.

• Customizable reporting forms

• Compile reporting forms that align with your organization’s procedures and requirements.

• Automatic notifications

• Responsible persons automatically receive notifications and reminders for new or outstanding reports.

• Access and rights management

• Determine who can create, review, handle, or close reports.

• File management and follow-up

The Drills Module is an essential part of the safety management system and has been developed to optimally prepare crew members for emergency situations on board. The module supports both seagoing and shore personnel in planning, executing, registering, and evaluating drills, so that in emergency situations, action can be taken quickly, effectively, and in a coordinated manner.

Drills can be fully tailored to the type of vessel, the size of the crew, and the operational sailing area. This not only ensures compliance with legal obligations but also significantly increases the practical readiness of the organization.

Benefits and functionalities:

• Increased readiness
  Strengthens the crew’s ability to act quickly, safely, and correctly during emergency situations such as fire, collision, man-overboard, evacuation, or environmental incidents.

• Risk reduction
  Contributes to reducing risks of personal injury, loss of life, damage to property, and environmental damage.

• Full documentation
  Ensures a demonstrable registration of performed drills and training in accordance with applicable laws and regulations.

• Digital drill forms
  Perform drills with fully customizable digital forms tailored to your organization’s procedures and requirements.

• Planning and interval management
  Set mandatory drills based on fixed intervals and receive automatic reminders when a drill needs to be performed.

• Central logbook
  Maintain a full overview of all performed drills, including results, participants, evaluations, and any points for improvement.

With the Drills Module, your organization has a powerful tool to structurally improve safety culture, compliance, and operational readiness.

The Medicine Module allows you to centrally register all medicines on board and continuously monitors expiry dates and available quantities. This module is suitable for both small and large vessels and supports efficient management of the medical stock on board.

For vessels larger than 500 gross tons using CCOM’s medication module, medication only needs to be submitted once every three years, instead of annually.

Benefits and functionalities:

• Medicine categories
  Organize medicines clearly within different categories for easy management and quick access.

• Description and images
  Add extensive information per medicine using a text editor, including images for clear identification.

• Monitoring of expiry dates and stock
  Automatically track expiry dates and quantities and receive timely notifications when replenishment or replacement is needed.

• Access management
  Manage user rights and determine which persons have access to medication data and can implement changes.

With the Medicine Module, your organization has a reliable tool for managing medical stocks, ensuring compliance, and increasing safety on board.

Working and Rest Hours (W&R) is a digital solution for registering work and rest times on board. The module complies with international maritime regulations and industry standards and supports both standard watch patterns and deviations via Working Time Sheets and Work Plans. Work plans provide flexibility for overtime, operational changes, and travel days, while the system warns of possible violations and ensures correct documentation.

All history is automatically saved and reports are digitally signed. Integrated with the crew module for seamless administration.

Benefits and functionalities:

• Digital W&R registration and signing
  Register work and rest times digitally and sign reports easily within the system.

• Automatic work patterns
  Supports standard watch and work schedules for efficient registration and follow-up.

• Work plans for deviations
  Create work plans for overtime, operational changes, and travel days to correctly record deviations.

• Notifications for non-compliance
  Receive warnings for possible violations of work and rest times to ensure compliance.